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Privacy Policy

Your Celebrant Emma

Last updated: March 2026

I’m Emma Timms, trading as Your Celebrant Emma, and I’m an independent celebrant based in the UK.

I am committed to ensuring the security and protection of your personal information and being transparent about how I use it. This policy explains what information I collect, why I collect it, and how I keep it safe.

I act as the “data controller” of your personal information in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018.

What information I may collect

When you contact me or book my services, I may collect:

  • Your name
  • Postal address
  • Email address
  • Telephone number
  • Your age
  • Your sexuality
  • Your race/culture
  • Details of your ceremony and chosen venue

If you choose to share sensitive personal information (known as “special category data” under UK law), I will treat it with particular care and confidentiality.

If you simply browse my website, basic technical information such as your IP address may be collected automatically for security and website functionality purposes.

Why I collect your information

I use your information to:

  • Respond to your enquiry
  • Plan, write and deliver your ceremony
  • Communicate with you about your booking
  • Manage payments and maintain financial records
  • Comply with any legal obligations
  • Run and improve my business

I will never sell your personal data.

My lawful basis for processing your data

Under UK data protection law, I rely on the following lawful bases:

  • Contract – to provide the celebrant services you have asked me to deliver.
  • Legal obligation – where I am required to comply with the law
  • Legitimate interests – to run and develop my business in a reasonable and expected way.
  • Consent – where you give permission, for example to share a testimonial or photograph.

You can withdraw consent at any time.

How your data is stored and protected

Your information may be stored securely:

  • On password-protected devices
  • In secure email systems
  • Within trusted cloud-based software
  • In paper form (where necessary)

I take appropriate security measures to prevent your personal data from being accidentally lost, accessed, altered or disclosed without authorisation.

I only keep personal information for as long as it is necessary for the purpose it was collected, including legal, tax and accounting requirements. When it is no longer needed, it is securely deleted or destroyed.

Sharing your information

I treat your information as confidential.

Your data may be shared with trusted third parties where necessary, such as:

  • My accountant
  • IT and website service providers
  • Payment processors
  • Legal or regulatory authorities (if required by law)

I ensure that any third parties I work with handle personal data in accordance with data protection law.

Testimonials and photographs

I will always ask for your clear permission before:

  • Publishing testimonials
  • Sharing photographs
  • Featuring details of your ceremony on my website or social media

You are free to say no, and you can withdraw consent at any time.

Cookies

My website uses only essential technical cookies necessary for the secure operation of the site. It does not use tracking or marketing cookies.

Your rights

Under UK data protection law, you have the right to:

  • Request access to the personal data I hold about you
  • Request correction of inaccurate information
  • Request erasure of your data (in certain circumstances)
  • Restrict or object to processing
  • Withdraw consent where applicable

If you would like to exercise any of these rights, please contact me using the details below.

If you are not satisfied with how your data is handled, you have the right to lodge a complaint with the Information Commissioner's Office (ICO). https://ico.org.uk/

My contact details

You can reach me by:

Email: hello@yourcelebrantemma.co.uk

Post: 75 Main Street, Addingham, LS29 0PD

Phone: 07718 922715

Updates to this policy

I may update this Privacy Policy from time to time. The most recent version will always be available on my website.